After an inspection pass: a shipment release checklist
A pass is a conclusion within an agreed inspection scope. Before release, check that the report matches the intended order and lot, critical checks were completed, open findings were resolved and other buyer conditions were addressed. An authorized buyer makes the final decision under the project agreement.
Updated: 2026-10-09Decision and evidence checklist
| Check | Evidence to review | When clarification is needed |
|---|---|---|
| Order and lot match | Order number, models, quantities, factory, date and packaging identification | A model, quantity or revision differs from the intended shipment |
| Scope covers critical risks | Sampling scope, defect classes, acceptance criteria and site limitations | A critical test was omitted, agreed samples were inaccessible or a revision was unconfirmed |
| Data supports the conclusion | Measurement results, methods, finding descriptions and corresponding photographs | A pass label lacks the key measurement or functional records |
| Corrective work was verified | Open-item list, rework records, reinspection results and authorized acceptance | Only a promise to correct is available, without agreed verification evidence |
| Other agreed conditions are met | Separately required test reports, label files, packing documents and loading arrangements | Inspection is being treated as certification, proof of all compliance or a loading record |
| Decision and authority are recorded | Decision owner, date, acceptance conditions and treatment of remaining issues | Authority is unclear or key evidence remains outstanding |
How to use the checklist
- Match the report to the order, specifications, packaging and approved sample revisions.
- Assign an owner, deadline and verification evidence to every open item. Obtain missing critical evidence before deciding.
- Keep the release decision and its reasons. This worksheet addresses quality evidence; the relevant owners must separately review contract, payment, transport and regulatory conditions.
Project discussion record
This is a general purchasing worksheet, not an actual customer report or a completed project result. Blank records are for the project parties to complete. Agreed project scope, acceptance criteria and decision authority govern the work.
Project/order: ____ Model/lot: ____ Requirement and revision: ____ Evidence received: ____ Open item: ____ Owner: ____ Due date: ____ Verification method: ____ Decision owner/date: ____
Confirm before booking
Provide the product and models, factory location, quantities, current progress, target date, acceptance requirements and report language. TTSQC confirms executable scope, staffing, fees and delivery timing for the specific project. Inspection, laboratory testing, certification and factory audits require separate scope confirmation.
Choose the decision you need to make
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- Factory audit: evidence for capacity and quality controls
- After an inspection pass: a shipment release checklist